Business email problems

How file optimisation can help

Growth in messaging storage is the leading problem in managing email systems – worse than spam, malware and a host of other serious problems.

Osterman Research

Email use is still growing rapidly – and the cost to store and manage your email infrastructure is rising in line with messaging volume. Word, Excel, PowerPoint and JPEG attachments, which account for a large part of this increase in volume, just keep getting bigger.

Performance suffers, as your email system struggles to store and deliver such large volumes of data. This in turn impacts manageability, as more of your time is spent firefighting and planning for the inevitable increase in storage and bandwidth capacity. The situation is further complicated by the legal requirement to store records for longer and growing concern about the environmental impact of additional hardware.

Even if your system can cope with large email attachments, there's no guarantee they'll be successfully delivered to people outside of your organisation. Many businesses impose inbox quotas and limits on the size of files that can be received via email. If you send a large attachment to an external recipient, there's a good chance it will be undelivered.

Why use NXPowerLite?

NXPowerLite Desktop Edition integrates with your email client to automatically optimize Word, Excel, PowerPoint and JPEG email attachments as they are sent – reducing them to a fraction of their original size.

Company-wide deployment of NXPowerLite offers a high return on investment and significant, immediate benefits.

Slow email storage growth

Organisations are now legally obliged to store email content for a number of years, dramatically increasing storage requirements. Optimising email attachments slows email storage growth, extending the life of your existing hardware.

Speed up antivirus scans

Large files take longer to scan. Optimising email attachments increases the speed of security and antivirus checks.

Avoid security issues

If a file is too large to email, end-users may resort to FTP, personal webmail or online file-sharing services. Optimising email attachments ensures they won't need to distribute files via these less secure methods.

Improve staff productivity

Optimising email attachments improves productivity; end-users can create and share image-heavy content without worrying about how it will be delivered. It also cuts down the time IT staff spend dealing with storage and bandwidth limitations.

Shorten network response times

Large email attachments slow down your entire network. Optimising them can significantly lighten the load, reducing data transfer costs and improving network response times – so remote users can 'feel' local.

Cut postage and courier costs

Organisations spend a lot of time and money physically distributing large files. Optimising email attachments enables users to email files that would otherwise be mailed or couriered.

Our experienced consultants will be happy to discuss deploying NXPowerLite within your organisation. Request a call.

Success story

We quickly saw that NXPowerLite was easy to use and had a large compression capability. Reducing file sizes has improved customer satisfaction, increased company productivity and enabled effective use of our network.

Read the Hewlett-Packard success story

Has file optimisation helped you solve a problem? Tell us your story.

White paper

Why reducing file size should be a top priority in your organisation

Osterman Research explore the issues organisations face as email growth continues to increase.

Download the white paper
(PDF)