System Migration BundleOptimize your systems and eradicate inefficiencies ahead of your data migration
Migrating documents to a new system provides a great opportunity to offer users new facilities and new search tools. It’s also the ideal time to identify and remove any issues and inefficiencies that have crept into your old file system. Neuxpower and Aquaforest have teamed up to help you streamline your system migration and maximise the benefits to your users post-migration.
Hidden Issues With Migration
There are a number of hidden issues that can cause significant issues post-migration unless document optimization is made part of the migration process:
Many of the common files used in organisations like PDF, JPEG and Microsoft Office files are dramatically over-inflated. They are often full of inefficiently-stored media like images stored at overly high resolutions, or in the wrong format. These can be difficult to handle and edit and waste valuable storage resources.
Files that aren't text-searchable
In many organisations some 30% of documents may be non-searchable as they are non-indexable formats such as Image PDFs, Scanned Image Files and Faxes. These files are invisible to text search. Users therefore waste valuable time looking for documents and resources which are not available to searchers meaning finding what they need takes much longer.
Corruption or other file problems
Broken or compromised files hide in everyone's file systems. Again they won’t be available to search but more importantly they may contain important content. If the issue is discovered beyond the point of backup then it can be an expensive loss. Usually these files are only discovered when it's too late.
Benefits Of Pre-migration Optimization
Performing the optimization prior to migration allows the migration process itself to benefit as well as providing the benefits to users of the new system.
Optimizing files before you migrate reduces the amount of data you have to move, reducing both the cost and time of the migration project
Reducing your storage footprint pre-migration ensures you minimize the space consumed on your new device extending its useful life.
Smaller files are faster and more responsive for users to edit and share
Applying OCR ensures:
all documents can be found via search
text within documents can be easily reused by users
text available to processes such as Metadata extraction or DLP
Proactively identifying and fixing problem files reduces the chance of user issues occurring post-migration.
Server Migration Bundle
With our Server Migration Bundle you'll get a Quad-core license for Aquaforest's Autobahn DX Conversion Server and a single server license for NXPowerLite for File Servers, allowing you to optimize your files, add full text searchability and identify corrupt or damaged files ahead of your document migration.
Autobahn DX Conversion Server
Autobahn DX automatically takes non-searchable documents such as Image PDFs, Scanned Image Files and Faxes and converts the files to fully Searchable PDF format.
These file types need to be processed with Optical Character Recognition (OCR) technology to create a text version of the file contents, allowing a searchable PDF to be created by merging the original page images with the text.
NXPowerLite for File Servers
Proven software for reclaiming server space by reducing the size of common business documents. NXPowerLite can optimize your organization’s PDF, Microsoft Office, JPEG and TIFF files by carefully removing excess data from them.
It reduces the size of the files without changing their format, leaving them much smaller but otherwise identical to the originals. File owners will not see any changes to their files.
If you're considering a document migration and want to ensure a smooth transition and an optimized file system then get in touch by submitting an enquiry below.
- Server Migration Bundle
- 20% saving on bundle RRP
Autobahn DX quad-core license
NXPowerLite for File Servers license
12 months Support & Maintenance